Policies

Residency and Lawful Presence

In accordance with Policy 4.3.4 of the University System of Georgia, all admitted students seeking to pay in-state tuition or receive an out-of-state tuition waiver, must verify their residency and lawful presence in both the State of Georgia and the United States. Positive verification of lawful presence does not necessarily warrant an in-state classification. To be classified as in-state for tuition purposes, students must verify lawful presence and show that they meet the in-state tuition requirements as outlined in BOR Policy 4.3.2. Additional documentation may be required to prove in-state residency status.

Verify In-State Classification

Verification of Lawful Presence Form - Georgia Residents, use this form to submit your VOLP document to the Office of Admissions. View a full list of acceptable VOLP documents here.

Petition for In-State Tuition

University System of Georgia - Petition for In-State Tuition - Students classified as nonresidents who feel the consideration of additional information could alter that classification may submit a petition. Petitions should only be submitted by students who have received notification that they are classified as out-of-state.

Fee Waivers

Clayton State University accepts application fee waivers. A paper application must be completed if submitting an application fee waiver. Fee waivers cannot be attached to the online application at this time.

College Board (SAT) Waivers

Students must print the fee waiver from the College Board’s website
Sign the Fee Waiver
Forward the original Fee Waiver with completed paper application
Submit to the Office of Recruitment & Admissions

ACT and NACAC Fee Waivers

(Counselor or Administrator submission only)

Must be the original fee waiver (no copies will be accepted)
A completed application for admission must accompany the waiver
An official high school transcript must accompany the waiver
Test scores must be received by Clayton State, or submit proof that the student has taken the test
Must meet Clayton State’s admission criteria
Must be submitted by high school counselor or administrator only

Other Admissions Application Policies

Policy for Reviewing and Approving Admissions Applicants with Criminal Convictions or Other Behavioral Infractions

The institution has the right to examine and appraise the character, personality, and qualifications of its applicants, per Board of Regents policy (4.2.3.3), and such applicants may be required to furnish related information in order for the institution to make this examination.

Clayton State applicants who indicate on their admission application that they have been convicted of a misdemeanor or felony conviction (or a pending charge for such), have a behavior infraction from a school, college or university, or have demonstrated other behavioral issues may be asked to provide additional, specific information related to the conviction (or pending charge) or behavior matter to the Office of the Vice President for Student Affairs. The information requested may include, but is not limited to, the following:

Specific information about the criminal conviction/matter (including description of charges, penalties, probation, etc.)
Copies of court documents outlining charges and case resolution
Disciplinary records from any school, college, or university previously attended
Documentation of successful employment
Letters of reference

If a review is requested, the applicant will be notified and his/her application will be precluded from further consideration pending a review of the matter (and any additional information provided) by a university committee. The Review Committee will consist of appointed representatives from Offices of Academic Affairs, Student Affairs, Admissions, and Public Safety.

Upon review of the matter by the Committee, a recommendation will be made to the Vice President of Student Affairs on whether the applicant is suitable for admission or the applicant’s presence as a student may be detrimental to the health, safety, welfare or property of other students or members of the campus community or to the orderly operation of the institution.

The Vice President of Student Affairs, or his designee, upon receiving the Review Committee’s recommendation, will communicate the decision in writing to the applicant and the Office of Recruitment and Admissions.

Once the transcript and letter are received, a committee will review these documents and will determine if the student is eligible to continue enrollment at Clayton State University. Possible outcomes may include permitting the student to continue enrollment without further penalty, referring the case to the Office of Community Standards, and/or rescinding the acceptance letter resulting in dismissal from Clayton State University.

Failure to Disclose Prior Institution on Application for Admission

All applicants for admission or readmission to Clayton State University are required to list all colleges and universities attended on their application and must submit an official transcript from each institution. When it is discovered that a student fails to disclose and submit a transcript from a previously attended institution, the student is contacted and must submit an official copy of the omitted transcript and must also submit in writing the reason why the transcript was not disclosed on the application. A hold will be placed on the academic record which will prevent the student from registering for the upcoming semester. In addition, the Office of Financial Aid will stop all processing and/or disbursement of funds until the case is finalized.

Readmission Policy

Readmission to the university is administered through the Office of the Admissions. If you previously have attended Clayton State University and you have not enrolled in classes within the last three semesters, you must apply for readmission in order to be eligible to resume classes. To apply, complete and submit the Readmission Online Application. Students who are seeking readmission to Clayton State University after serving an academic suspension or dismissal also must complete the Readmissions Appeal Form.

Admissions Appeals

Applicants for undergraduate admission who are denied due to academic ineligibility (see current Academic Catalog and Student Handbook) may be reviewed by the Admissions Appeals Committee for “limited” admission. Students admitted in this status may have restrictions imposed as a condition for admission. An application for admission must be submitted to Clayton State University before an appeal can be considered. See the Admissions Appeal Process page for more information.